Export Outlook Emails

After graduating, there are no more Outlook deadline reminders, and life is quite relaxing. However, the school's account will be deactivated in June (it's approaching quickly), so let's take advantage of the remaining time to export the emails as a keepsake.

This post was translated from my Chinese blog post with the aid of ChatGpt.

Exporting

Start by opening Outlook’s ‘Options’ (click on ‘File’ in the upper left corner, then choose ‘Options’ in the lower-left corner). Next, click on ‘Advanced’ and then ‘Export.’

Select ‘Export to a file’ and then click ‘Next.’

Choose ‘Outlook Data File (.pst)’ and click ‘Next.’

Select the content you want to export. If you want to export everything, choose the topmost email address, and then click ‘Next.’

Choose the location where you want to export the file, and then click ‘Finish.’

Next, you can ‘Create a password for the data file’ if desired.

At this point, the export process is complete.

Adding an Email Alias

After exporting, if you want to import it into your own mailbox (which is a bit whimsical, as you can simply forward all emails to your own mailbox), but if your Microsoft account is registered with a different email, and you have been given a random and unattractive Outlook address, you may want to add an alias.

Here, I’m using the web version of Outlook. Start by clicking on the settings in the upper right corner, then at the bottom of the right sidebar, click on ‘View all Outlook settings’ in the popup.

On the page that opens, select ‘Add email.’

Adding the alias is now complete.

Importing

Start by clicking on ‘File’ in the upper left corner, then select ‘Open & Export’ - ‘Open Outlook Data File.’

Choose ‘Import from another program or file,’ and then simply follow the prompts, entering the password if you set one earlier.