Export Outlook Emails

After graduating, there are no more Outlook deadline reminders, and life is quite relaxing. However, the school's account will be deactivated in June (it's approaching quickly), so let's take advantage of the remaining time to export the emails as a keepsake.

This post was translated from my Chinese blog post with the aid of ChatGpt.


Start by opening Outlook’s ‘Options’ (click on ‘File’ in the upper left corner, then choose ‘Options’ in the lower-left corner). Next, click on ‘Advanced’ and then ‘Export.’

Select ‘Export to a file’ and then click ‘Next.’
Import and Export Wizard

Choose ‘Outlook Data File (.pst)’ and click ‘Next.’
Export to a File

Select the content you want to export. If you want to export everything, choose the topmost email address, and then click ‘Next.’
Export Outlook Data File

Choose the location where you want to export the file, and then click ‘Finish.’
Select Export File Location

Next, you can ‘Create a password for the data file’ if desired.
Add Optional Password
Enter Password

At this point, the export process is complete.

Adding an Email Alias

After exporting, if you want to import it into your own mailbox (which is a bit whimsical, as you can simply forward all emails to your own mailbox), but if your Microsoft account is registered with a different email, and you have been given a random and unattractive Outlook address, you may want to add an alias.

Here, I’m using the web version of Outlook. Start by clicking on the settings in the upper right corner, then at the bottom of the right sidebar, click on ‘View all Outlook settings’ in the popup.
Manage or Choose Primary Alias

On the page that opens, select ‘Add email.’
Add Email

Adding the alias is now complete.
Add Alias


Start by clicking on ‘File’ in the upper left corner, then select ‘Open & Export’ - ‘Open Outlook Data File.’
Open Outlook Data File

Choose ‘Import from another program or file,’ and then simply follow the prompts, entering the password if you set one earlier.
Import Wizard